Clerk's Office
Marilyn Massengill
Clerk
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Passport applications are now being
accepted at the Clerk's office.
My name is Marilyn Massengill and I am a Certified Municipal Clerk. This
means that I have completed extensive specialized training so I am able to
perform the numerous functions and responsibilities of this office. I am elected
by the citizens of Plymouth Township.
Location
9955 N. Haggerty Road
Plymouth, MI 48170
First Floor
(Northwest Corner of Ann Arbor Road & Haggerty)
Hours
We are open Monday through Friday from 8:00 am until 4:30 pm.
Responsibilities
1. Keep and maintain all official Township records.
- All original records are kept on file in the Clerk’s Office. This
includes Township policies and procedures, ordinances, resolutions,
easements, vehicle titles, special assessment district petitions, tax
abatement requests and many other documents. We employ a Records Manager who
is generally able to quickly locate scanned images of Township documents as
needed for the public.
2. Required signer, along with Township Supervisor, on all Township
contracts.
- I am one of the two required signers on all Township Contracts. This
includes employee agreements, contracts for services, and any other legal
document.
3. Accounts Payable
- My office is responsible for preparing, submitting and disbursing all
accounts payable. We employ two full time accountants to process the
payables and all other necessary financial information pertinent to the
Clerk’s responsibilities. I am one of the two required signers on all
Township checks. This includes payables and payroll checks.
4. Preparation and maintenance of all Board of Trustee meeting
agendas and official minutes. Also maintain all Planning Commission, and
Zoning Board of Appeals Agendas and Minutes.
- This office is responsible for preparing and distributing agendas for
all Charter Township of Plymouth Board Meetings, to include special
meetings. We also prepare the packets of information necessary for all
elected officials to come to the meetings prepared and informed on the
issues before the Board.
- After the meeting, we prepare the official minutes and publish them in
accordance with the law as it pertains to legal notices. We also post all
meeting notices, meeting cancellations, special meetings and Civil Service
meeting notices. All postings are done in accordance with the Open Meetings
Act.
5. Secretary to the Civil Service Commission and keeper of all
related records.
- I serve as the Secretary to the Civil Service Commission for all
matters. We post and distribute all meeting notices, agendas, minutes and
official eligibility lists for position openings in the Fire Department. We
currently have an established eligibility list for new hire Firefighters and
promotional lists for Lieutenant, Captain and Assistant Fire Chief. Our fire
department is the only department in Plymouth Township covered under the
State of Michigan Civil Service Act 78. This Act was adopted after receiving
a majority vote of the people and governs all hiring, firing, promotions and
suspensions for all Fire Department personnel.
- The Civil Service Commission is comprised of three appointed members,
all of whom must be Plymouth Township residents. Act 78 stipulates that one
member is chosen by the Township, one member is chosen by the Firefighters,
and one member is chosen jointly between them.
6. Issue Business Licenses for all solicitors, peddlers, junk yards,
used car lots, mechanical and amusement devices, solid waste disposal,
precious gem dealers, massage establishments, Christmas tree sales and ice
cream vendors.
- Plymouth Township Ordinances require, on an annual basis, that owners of
junk yards, used car lots, mechanical and amusement devices, solid waste
disposal companies and precious gem dealers be licensed through the Clerk’s
Office.
- By Township Ordinances, peddlers and solicitors must obtain a license
from the Clerk’s Office before the company or individual begins selling his
wares door-to-door. Ask to see the license. A provision in the Peddlers and
Solicitors Ordinance states that "It shall be unlawful for an individual,
group, association, partnership or corporation to engage in solicitation or
peddling at any time on premises where the property owner, or person in
control of the property, has clearly posted a notice that solicitors and
peddlers are prohibited or otherwise not allowed." Any individual issued a
license from this office is informed of this provision in the ordinance. If
peddlers or solicitors ignore the posted sign, a call to the police
department at (734) 354-3232 with the complaint should alleviate the problem.
7. All local, county, state, federal and school elections are conducted by
the Clerk’s Office. Please refer to the
Election Page for additional forms and information regarding current election
schedule.
8. Process Freedom of Information Act requests
- This office is responsible for processing all freedom of information act
requests. Upon receipt of a request, we route the
document to the proper department for review and follow-up, all within the
time limits as specified in the Act. In the event we are unable to respond
within the specified time, we make a request of the applicant for an
extended period of time with an explanation for same.
Please refer to the
Forms and Permits page for this form)
9. Publication of all legal notices, documents, and meeting minutes.
- This office is responsible for the publication of all legal notices,
documents and Board of Trustee Meeting Minutes in a local newspaper. We
utilize the services of the Plymouth Observer and Eccentric Newspaper. Employment notices are placed in the Plymouth Observer
Newspaper.
10. Requests for Industrial Development Districts, Industrial Facilities
Exemption Certificates and Speculative Building Status
- A letter requesting establishment of an Industrial Development District
and signed by an authorized representative of the company must be submitted
to the Township Clerk prior to Board consideration. A complete legal
description and a drawing of the property depicting the proposed district
boundaries is required.
11. Industrial Facilities Exemption Certificate (Tax Abatement) requests
are processed through the Clerk’s Office. Please refer
to the Forms and Permits page for the application, a copy
of the required contract and a checklist of required backup materials.
Contacts
We perform our duties in a team oriented environment so that we can best
serve the needs of the citizens. Please refer to the following list for staff
names and telephone numbers. We are here to serve you and look forward to
helping you in any way we can. If you encounter any problems or concerns, please
contact me directly at (734) 354-3224.
Marilyn Massengill, Clerk
(734) 354-3224
Joseph Bridgman, Deputy Clerk
(734) 354-3228
Diane Leclair, Records Manager
(734) 354-3225
Deanna Foerster, Administrative Assistant
(734) 354-3229
Ronald Berry, Accountant
(734) 354-3227
Denise Norscia, Accountant
(734) 354-3260
Clerk's Office Fax#
(734)454-1643
Alice Geletzke, Recording Secretary
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