Board of Trustees Minutes
September 23, 2003
Supervisor Mann called the meeting to order at 7:00 p.m. and led in the Pledge
of Allegiance to the Flag.
MEMBERS PRESENT:
Steven Mann, Supervisor
Marilyn Massengill, Clerk
Ron Edwards, Treasurer
Kay Arnold, Trustee
Charles Curmi, Trustee
Abe Munfakh, Trustee
MEMBERS ABSENT:
Ron Griffith, Trustee (Excused)
OTHERS PRESENT:
James Anulewicz, Director of Public Service
Mark Lewis, Chief Building Official
Thomas Tiderington, Police Chief
Mark Wendel, Assistant Fire Chief
Michael Bailey, Dietrich Bailey Associates
Ronald Witthoff, Township Attorney
Alice Geletzke, Recording Secretary
22 members of the public
D. APPROVAL OF AGENDA
Regular Meeting - Tuesday, September 23, 2003
Mrs. Massengill amended the agenda by adding, under Unfinished Business, Item
I.1 Repeal of the Current Uniform Traffic Code, Ordinance No. C-2003-04 and Item
I.2 Adopting by Reference the Revised Uniform Traffic Code for Michigan Cities,
Townships and Villages, provisions of the Michigan Motor Vehicle Code and
provisions of the Michigan Natural Resources and Environmental Protection Act,
Ordinance No. C-2003-05 and upon request from Trustee Arnold remove Item J.5
under New Business, Review of audio tapes from July and August 2003 Board of
Trustees meetings. She then moved to approve the Agenda for the Tuesday,
September 23, 2003, Regular Board of Trustees Meeting, as amended. Seconded by
Ms. Arnold.
Ayes all.
E. CONSENT AGENDA
E.1 Approval of Minutes
Regular
Meeting - Tuesday, September 9, 2003
E.2 Approval of Township Bills
| |
|
Year 2003 |
| General Fund |
(101) |
$683,045.47 |
| Water/Sewer |
(592) |
388,388.38 |
| Improvement Revolving |
(246) |
37,408.77 |
| SWD |
(226) |
90,264.93 |
| Trust and Agency |
(701) |
-- |
| Tax Pool |
(703) |
-- |
| Drug Forfeiture |
|
130.00 |
| |
Total: |
$1,199,237.55 |
E.3 Approval of Utility Easements
Kallis
Enterprises
E.4 Communications-Resolutions-Reports
A.
Communications
Letter from Governor Jennifer Granholm to Chief Groth
Thank you letter to Assistant Chief Mark Wendel from David
P. Siegrist, Kiwanis Program Director
Thank you letter to the Plymouth Township Park Rangers from
the CWA Telephone Retirees
Thank you poster signed by Camp Director Eric Radley &
children to the Plymouth Township Park Rangers
B.
Resolutions
Wayne County Commission – Resolution No. 2003-615
C. Reports
August, 2003, Monthly Report, Building Department
August, 2003, Monthly Report, Fire Department
August, 2003, Monthly Report, Police Department
August, 2003, Monthly Report, Department of Public Works
Mrs. Massengill moved to approve the Consent Agenda for the Board of Trustees
Regular Meeting of September 23, 2003, as submitted. Seconded by Ms. Arnold.
Ayes all.
F. PUBLIC COMMENT AND QUESTIONS
Mr. Don Schnettler questioned whether Board members had received a copy of
the letter from the State, telling them the Township is in violation by not
having a Building Code Fund set up. He also reiterated his objections to not
having his questions regarding finances answered at the meetings.
Mr. Mann stated that he was informed by the State that they had reopened their
once closed investigation upon the urging of Mr. Schnettler. Mr. Mann stated
that the State’s letter was not based entirely on correct information. He felt
the State would be issuing a revised letter in the near future retracting part
or all of the previous letter. The State quoted one Treasury Department letter
(2002-2) which their findings were based on; however, there are two additional
Treasury Department letters guiding townships on handling building code funds
which were not addressed and which cover how Plymouth Township and most
surrounding communities are conducting business.
Mr. Edwards referred to two letters from Mr. Balderman, former Chief of the
Local Audit Division, who wrote the two letters instructing municipalities on
how to handle the funds, which the Township follows.
Mr. Munfakh questioned why Board members did not receive copies of the earlier
letters. He said he would appreciate copies in the future.
Mr. Mann replied that he receives a lot of letters in the transaction of
Township business, and not all letters are copied to the Board. The Board is
welcome to come in and look at anything they like.
In answer to Ms. Arnold’s comment on the findings of Plante and Moran during the
audit, Mr. Edwards said Plante and Moran found the fund balances were reserved
in the General Fund. The Township has followed everything correctly and many
communities in Southeastern Michigan are doing the same. In fact, the Township
acted conservatively in assigning costs to the building department code
activity.
Mr. Charles McFarland spoke regarding the paving of Ferguson Street, which is
part of the SAD for Robinson Subdivision. He objected to the road being only
22-ft. wide, with no curbs and no drainage and his cement driveway approach
being removed and replaced with asphalt and the cement pile that remains across
the street.
James Anulewicz, Director of Public Service, introduced Rhett Gronevelt of
Orchard, Hiltz, and McCliment, project engineers. Mr. Gronevelt presented
pictures taken of the area during the heavy rains on Monday, September 22, which
showed no standing water in Mr. McFarland’s driveway or front yard. He stated
that Mr. McFarland’s complaint will be monitored through-out the winter months.
Mr. Gronevelt addressed Mr. McFarland’s statement that his cement driveway
approach was removed and replaced with asphalt. The policy is to replace
existing concrete approaches with concrete if it is removed, otherwise asphalt
is installed. He said he would review the video tape taken of the area prior to
the start of paving project. He would also remove any concrete that may be a
result of the paving project piled across the street from Mr. McFarland’s
property.
G. PUBLIC HEARING – N/A
H. COMMUNITY DEVELOPMENT –N/A
I. UNFINISHED BUSINESS
I.1 Repeal of the Current Uniform
Traffic Code
Mrs. Massengill moved to approve the second reading of Ordinance No. C-2003-04
to repeal the Uniform Traffic Code, Ordinances No. 29, LXV, 65, 73-A, 73 and all
amendments and Ordinances C-91-14 and C-95-06. Seconded by Ms. Arnold.
ROLL CALL:
Ayes: Massengill, Arnold, Edwards, Munfakh, Mann
Nays: Curmi
Motion carried.
A copy of the Ordinance is on file in the Clerk's office for public perusal.
I.2 Ordinance No. C-2003-05, Adopting by
Reference the Revised
Uniform
Traffic Code for Michigan Cities, Townships and
Villages,
provisions of the Michigan Motor Vehicle Code and
Provisions of
the Michigan Natural Resources and Environmental
Protection
Act.
Ms. Arnold moved to approve the second reading of Ordinance No. C-2003-05,
adopting by reference the revised Uniform Traffic Code for Michigan Cities,
Townships and Villages, provisions of the Michigan Motor Vehicle Code and
provisions of the Michigan Natural Resources and Environmental Protection Act.
Seconded by Mr. Edwards.
ROLL CALL:
Ayes: Arnold, Edwards, Massengill, Munfakh, Mann
Nays: Curmi
Motion carried.
A copy of the Ordinance is on file in the Clerk's office for public perusal.
J. NEW BUSINESS
J.1 Plymouth Commons Detention Basin
Completion
Michael Bailey, Township Engineer, addressed the Board and answered questions.
Mr. Edwards moved to award the contract for the Plymouth Commons Detention Basin
Completion to Blaze Contracting, Inc., in the amount of $59,450.00, and
authorize the Clerk and Supervisor to execute same. Seconded by Mrs. Massengill.
Ayes all.
J.2 2003 Sidewalk Improvements
Engineer Bailey addressed the Board and answered questions.
Mr. Edwards moved to award the 2003 Sidewalk Improvement Contract to Audia
Concrete Construction in the amount of $77,606.10 and to authorize the execution
of the contract documents by the Supervisor and Clerk. Seconded by Ms. Arnold.
ROLL CALL:
Ayes: Edwards, Arnold, Massengill, Mann
Nays: Curmi, Munfakh
Motion carried.
J.3 Proposed Re-assembly of Cassidy Barn
Nature Center
Building at Township Park
Mr. Bailey addressed the Board, answered questions and presented conceptual
drawings of the proposed location in the Township Park.
The Board thanked Peter Zorney, representing Marcello Scappaticci, for the
proposed dismantling, moving and erection of the barn.
Mr. Curmi moved to approve the location of the reassembled Cassady Barn at the
location as found in the conceptual site plan completed by DBA dated 3/31/03 and
authorize Township Engineers Dietrich, Bailey and Associates, P.C. to prepare
the site plan drawings at no cost to the community. This is all done with the
understanding that if construction, clearing, grading, etc., is begun this year,
the project will be completed this year except for minimal landscape issues
being resolved in the spring of 2004. Seconded by Mrs. Massengill.
Ayes all.
J.4 Request from Coffee Express Company to
extend Industrial
Facilities
Exemption Certificate for an additional seven (7) years
Set date for
public hearing
Moved by Mrs. Massengill and seconded by Mr. Edwards, that October 14, 2003, be
established for public hearing for the purpose of extending Industrial
Facilities Exemption Certificate #96-786 for an additional (7) years for the
maximum of twelve (12) years for Coffee Express Company, 47722 Clipper Street,
Lot 10, Metro West-Beck Road Industrial Park.
Ayes all.
K. SUPERVISOR COMMENTS – There were none.
L. TRUSTEE COMMENTS
Mrs. Massengill asked when the update of the Zoning Ordinance would be
completed and forwarded to the Board for review.
Mr. Anulewicz stated he would have the planners submit a timetable in writing.
Mrs. Massengill and Mr. Edwards discussed with Mr. Curmi the accountants’ review
of the bank reconciliations for 2003.
M. PUBLIC COMMENT
Mr. Roy Banks informed the Board that the “No Outlet” signs have been removed
by the County on Revere, Applecreek and Postiff Streets and he would like to see
them replaced. When there is traffic backups at Lilley and Joy Roads, motorists
attempt to cut through the subdivision. Since there is no outlet to Joy Road,
they have to turn around and go back to Lilley Road. This creates a dangerous
situation for the residents in the subdivision. Police Chief Tiderington agreed
to work with him and forward a letter to the County requesting replacement of
the signs.
Mr. Jim Ruth was assured that the landscaping was still in progress at the new
Citgo gas station at the corner of Lilley and Ann Arbor Roads.
N. ADJOURN
Mrs. Massengill moved to adjourn the meeting. Seconded by Ms. Arnold. Ayes
all.
Mr. Mann adjourned the meeting at 8:20 p.m.
________________________________________
Marilyn Massengill, CMC
Clerk, Charter Township of Plymouth
PLEASE TAKE NOTE; The Charter Township of Plymouth will provide necessary
reasonable auxiliary aids and services, such as signers for the hearing impaired
and audio tapes of printed materials being considered at all Township Meetings,
to individuals with disabilities at the Meetings/Hearings upon two weeks notice
to the Charter Township of Plymouth by writing or calling the following:
Supervisor’s office, 42350 Ann Arbor Road, Plymouth, MI 48170.
Phone number (734) 354-3200 TDD units: 1-800-649-3777 (Michigan Relay Services)
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