Board of Trustees Special Meeting Minutes
October 12, 2004

Supervisor Mann called the meeting to order at 7:30 p.m.

MEMBERS PRESENT:
Steven Mann, Supervisor
Marilyn Massengill, Clerk
Ron Edwards, Treasurer
Kay Arnold, Trustee
Charles Curmi, Trustee
Abe Munfakh, Trustee

ABSENT: None

OTHERS PRESENT:
Joe Bridgman, Deputy Clerk
Mark Lewis, Chief Building Official
Randy Maycock, Fire Chief
Robert Smith, Assistant Police Chief
Thomas Tiderington, Police Chief
Michael Bailey, Dietrich Bailey Associates
Timothy Cronin, Township Attorney
Alice Geletzke, Recording Secretary
12 members of the public

D. APPROVAL OF AGENDA

Special Meeting - Tuesday, October 12, 2004

Mrs. Massengill moved to approve the agenda for the Board of Trustees Special Meeting of October 12, 2004. Supported by Mr. Edwards.

Ayes all.

E. CONSENT AGENDA – N/A

F. APPROVAL OF MINUTES – N/A

G. PUBLIC COMMENT AND QUESTIONS – There was none.

H. PUBLIC HEARING – N/A

I. UNFINISHED BUSINESS

    I.1  Meeting with A3C concerning architectural plans for the new
          Township Hall, Police and Fire Complex.

Michael Bailey of Dietrich Bailey Associates presented plans and discussed with the Board the placement of the complex on the property, ingress and egress, saving of trees, placement of the water and sewer lines and placement and function of the retention pond.

Dan Jacobs of A3C presented the site plan and interior plans for the proposed Township Hall and Police area and answered questions from the Board. He indicated interaction has begun with DeMattia Group, Construction Managers. According to the current schedule, bid packages will be forthcoming next week for foundations for the Township Hall building and for the grubbing of the site. Sometime in November bids will go out for structural steel, making that available by next March.

Mr. Edwards moved to approve the building plans, building elevations and site plan for the Township Hall and Police Department. Supported by Mrs. Massengill.

Ayes all.

Ms. Arnold had concerns regarding Planning Commission input. Mr. Mann indicated the Board would try to accommodate the Planning Commission’s wishes; however, the Board should understand that under the Consent Agreement the Planning Commission is simply reviewing the plans—they are not formally approving the plan.. That’s an administrative process that’s spelled out in the Consent Agreement.

J. NEW BUSINESS – N/A

K. SUPERVISOR COMMENTS – There were none.

L. TRUSTEE COMMENTS

Mr. Munfakh felt the cost for the building would be much higher than anticipated.

Mr. Curmi was assured there were areas of the plan that could be adjusted if costs were found to be much higher.

M. PUBLIC COMMENT – There was none.

N. ADJOURN

Mrs. Massengill moved to adjourn the meeting. Supported by Mr. Edwards.

Ayes all.

The meeting was adjourned at 8:44 p.m.



______________________________________
Marilyn Massengill, Clerk
Charter Township of Plymouth


PLEASE TAKE NOTE; The Charter Township of Plymouth will provide necessary reasonable auxiliary aids and services, such as signers for the hearing impaired and audio tapes of printed materials being considered at all Township Meetings, to individuals with disabilities at the Meetings/Hearings upon two weeks notice to the Charter Township of Plymouth by writing or calling the following: Human Resource Office, 42350 Ann Arbor Road, Plymouth, MI 48170.
Phone number (734) 354-3202 TDD units: 1-800-649-3777 (Michigan Relay Services)